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Full-Time Personal Assistant/Family Office Assistant

Scarsdale, New York•Full-time
$35 - $40 hourly
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About the Job
Personal Assistant / Family Office Assistant (FT)

Job #: J2178

 Position Details: Full-Time, Live-Out
Location: Scarsdale, NY
Schedule: Monday–Friday
Hours: 9:00 AM – 5:00 PM
Compensation: $35–$40 per hour, Paid via W2 (on the books)
Additional Benefits: PTO, 401(k)
Start Date: May 11, 2026

A private family office in Scarsdale, NY is seeking a highly responsible, organized, and proactive Personal Assistant / Family Office Assistant to support daily personal, household, and administrative tasks.

The ideal candidate is an excellent communicator, has strong critical-thinking skills, and can represent the principal professionally when communicating with vendors, service providers, and other contacts. Must be comfortable with both domestic and international travel as needed. There are 5 cats in the home.

Main Responsibilities:
  • Assist with day-to-day personal, household, and administrative tasks
  • Respond to messages and emails in a timely and professional manner
  • Communicate with vendors, service providers, household staff, and other contacts on behalf of the principal
  • Run errands and complete personal and household-related tasks as needed
  • Follow up on outstanding items and ensure tasks are completed from start to finish
  • Manage scheduling, reminders, appointments, and general coordination as needed
  • Help organize priorities, track tasks, and keep things moving efficiently
  • Handle sensitive information with discretion and confidentiality
  • Assist with travel-related needs and be available for domestic and international travel when required
  • Use sound judgment, problem-solving skills, and initiative to complete tasks effectively

Required Qualities:
  • Prior experience as a Personal Assistant, Executive Assistant, Family Office Assistant, or similar support role preferred
  • Highly responsible, dependable, and professional
  • Strong follow-through and ability to complete tasks without repeated reminders
  • Excellent written and verbal communication skills
  • Able to think critically, problem-solve, and make sound decisions
  • Organized, detail-oriented, and able to manage multiple priorities
  • Comfortable communicating on behalf of the principal
  • Discreet and trustworthy with confidential information
  • Flexible and willing to assist wherever needed
  • Able to travel domestically and internationally as required

Requirements:
  • Minimum 3+ solid years of personal assistant / family office assistant experience in a private household.
  • Excellent references from both current and previous employers.
  • Ability to work independently.
  • Must speak and be able to communicate well in English.
  • Authorized to work in the United States for any employer.
  • Valid Driver's license and clean driving record.
  • Must be able to travel
About Muffetta Household Staffing Agency, Inc.
Muffetta Household Staffing Agency, a top rated company that provides a full array of household staffing for private residences and businesses. We are a licensed agency.
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